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Contract - 01-01-2023 - PDF of Contracts Dated 01-01-2023 to 04-25-20232023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ 1-3-23 Professional Service Agreement approval with Gibbs & Olson, Inc. to provide an analysis of alternatives to replace the treatment plant and work with County Staff and the Department of Ecology to create a preferred alternative for the Woodbrook Wastewater Treatment Plant. The total contract amount is not-to-exceed $239,000. -------------------------------------------------------------------------------------------------- Agreement approval with Cowlitz County Fire District #3 for new fire and EMS equipment. The total amount is $216,000.00. ---------------------------------------------------------------------------------------------------- Bid Award to Ironclad Company for the purchase of disposable polypropylene tube brushes and gutter brooms for 2023. The total cost is $44,056.48, which includes Washington State Sales tax. ------------------------------------------------------------------------------------------------------------------ 1-10-23 Agreement approval with Playmakers Hospitality Group Inc. (PHGI) to extend the end date to December 31, 2023 and authorize the reassignment of Summerland Enterprises, Inc. to PHGI. This is at no cost the County. ---------------------------------------------------------------------------------------------------- Public Assistance Grant Agreement approval for reimbursement of expenditures that occurred or will be occurring for the Pleasant Hill Road culvert washout. ---------------------------------------------------------------------------------------------------- Agreement approval with Heather C. Yakely, attorney with Evans, Craven & Lackie, P.S., Spokane, WA for legal services to the County and Assessor. ---------------------------------------------------------------------------------------------------- Agreement No. 15-2019 approval with PPC Solutions, Inc. (Phoenix Protective) for security services at the Cowlitz County Administration Building, Hall of Justice, Juvenile Detention Center, and Jail. This addendum extends the agreement for one additional year and increases the agreement by $405,900.00. --------------------------------------------------------------------------------------------------- 1-17-23 Agreement approval with Daniel Morgan, Joshua Gooday, Grimm Law Group and Edward (Ted) DeBray for representation of indigent defendants charged with criminal offenses in the Cowlitz County Superior Court. ---------------------------------------------------------------------------------------------------- Agreement approval between Washington State Patrol, Cowlitz Game & Anglers, and Cowlitz County to conduct periodic firearms and other training and qualification for its officers. The base annual charge for training sessions to be paid by WSP is $4,500.00. ---------------------------------------------------------------------------------------------------- Agreement approval to Mark Scheibmeir to continue as the Cowlitz County Hearing Examiner for a period of three months. ---------------------------------------------------------------------------------------------------- Agreement approval with Metereaders Inc. for water/sewer reading services. The 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ 1,257 meters will cost around $1,500 a month to read. ---------------------------------------------------------------------------------------------------- Completion letter approval to Rawhide Electric for the Event Center Lighting Upgrade. The original cost was $79,518.36 including Washington State sales tax, and on 12/27/2022, contract was increased by $22,946.38 including Washington State sales tax. ---------------------------------------------------------------------------------------------------- Completion Letter approval to Woodburn Construction CM/GC, LLC for the morgue facility. ---------------------------------------------------------------------------------------------------- 1-31-23 Agreement approval with DAV Herman Rogers, Chapter #32 to coordinate services for the benefit of the Veteran's Relief Assistance program. ---------------------------------------------------------------------------------------------------- Agreement approval with Southwest Washington Regional Airport for the fuel system replacement project. ---------------------------------------------------------------------------------------------------- Agreement approval with Ecological Land Services (ELS) for as-needed environmental services for various Public Works Projects. The total contract is not to exceed amount of $100,000 expiring on December 31, 2024. ---------------------------------------------------------------------------------------------------- Agreement approval with North County Recreation Association for the North County Youth Sports Complex-Picnic Pavillion Completion Project. The County shall reimburse the NCRA the sum of $55,500 from County Tourism Funds. ---------------------------------------------------------------------------------------------------- Annual Title VI Accomplishment Report approval for submittal to the Washington State Department of Transportation. -------------------------------------------------------------------------------------------------- Contract execution with Capital Heating and Cooling for the replacement of the rooftop HVAC unit at the Cowlitz County Administration Building Annex. ---------------------------------------------------------------------------------------------------- Agreement Amendment No. 19-005 (2) with ALS Environmental for continuation of water analysis activities. There is no change in the maximum consideration for this contract which should not exceed $38,000 during the period 8/31/2022 - 12/31/2022. ---------------------------------------------------------------------------------------------------- Agreement Amendment No. 21-050 (1) with WA State Department of Ecology to provide funding for investigating solid waste complaints and education and outreach to prevent solid waste violations. The period of performance for this agreement is July 1, 2021 through June 30, 2023. The Amendment will decrease the contract award in anticipation of unspent funds and total eligible costs. The agreement scope of work remains the same. 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ ---------------------------------------------------------------------------------------------------- Agreement Amendment No. 21-070 (6) with Washington State Department of Health to provide funding for the Group B water systems program for the period 1/01/2023 through 6/30/2023. The maximum consideration for this contract should not exceed $4,202,628 for the period of January 1, 2022 through December 31, 2024. ---------------------------------------------------------------------------------------------------- Request for proposals award to Campus Towers to increase affordable housing within Cowlitz County. The agreement will not exceed $752,200. ---------------------------------------------------------------------------------------------------- Request for Proposal awarded to the Housing Opportunities of Southwest Washington to increase affordable housing within Cowlitz County. The agreement will not exceed $692,200.00. ---------------------------------------------------------------------------------------------------- Contract approval for Change Order No. 2 with Quigg Brothers, Inc. on the Tower Road Temporary Bridge project. The amount is $160,000. ---------------------------------------------------------------------------------------------------- Supplemental Agreement No. 2 approval with WSP-USA to provide General Civil Engineering Services. The supplemental agreement is an additional $400,000 for a total contract amount of $1,000,000. This increase is for the Erick Creek Fish Passage Project. ---------------------------------------------------------------------------------------------------- Agreement approval with Teresa D. Johnson, CPA, Inc., (TDJ, Inc.) to provide technical assistance to County professional staff preparing financial statements, performing technical review of the Cowlitz County financial statements for the period ending December 31, 2022, and aiding with new GASB implementation. The cost of the services shall not exceed $34,350.00. ---------------------------------------------------------------------------------------------------- Agreement approval for Document Preparation and Imaging Services with the State of Washington, Office of the Secretary of State, Archives & Records Management Division (Archives). The total cost shall not exceed $57,550.00. ---------------------------------------------------------------------------------------------------- 2-7-23 Agreement approval with PacificCorp to provide full funding for one full time deputy to patrol PacifiCorp's Lewis River Hydroelectric Projects. The new agreement will be effective January 1, 2023 through December 31, 2027. ------------------------------------------------------------------------------------------------------ Agreement approval with Jacobs Associates, Inc. for the Local Agency Standard A&E Professional Services Negotiated Hourly Rate to perform professional Geotechnical and Geological services for various Public Works projects in an amount not to exceed $200,000. --------------------------------------------------------------------------------------------------------- Interlocal Agreement Addendum 1 approval with the City of Kelso to have the Cowlitz 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ Sheriff’s Office provide after hours and weekend Records Services to Kelso Police Department. It is an addendum to their original contract dated December 14, 2021. --------------------------------------------------------------------------------------------------------- Contract approval with Cowlitz Economic Development Council for the expenditure of Rural Economic Development monies for 2023 and 2024 at $50,000 each year to help fund a staff member in the CEDC office. --------------------------------------------------------------------------------------------------------- Contract Completion Letter to McDonald Excavating, Inc. for the Headquarters Landfill Cell 9 Liner project. --------------------------------------------------------------------------------------------------------- Contract #23-002 approval with the Emergency Support Shelter to provide funding to support shelter operations for individuals who are at risk due to domestic violence and/or fleeing violence and abuse. This agreement will be in effect during the period of January 1, 2023 through December 31, 2023 and will not exceed the amount of $100,000.00. --------------------------------------------------------------------------------------------------------- Contract #23-003 approval with the Emergency Support Shelter to connect households who are at risk due to domestic violence and/or fleeing violence and abuse with the most appropriate community resources, housing options, and needed support services. This agreement is in effect from January 1, 2023 through December 31, 2023 and will not exceed $35,000. --------------------------------------------------------------------------------------------------------- Contract #23-004 approval with Cowlitz Family Health Center to connect households who are experiencing homelessness or who are at risk of becoming homeless with the most appropriate community resources, housing options, and needed support services. This agreement is not to exceed $53,548.00 for the period January 1, 2023 through December 31, 2023. --------------------------------------------------------------------------------------------------------- Contract #23-005 approval with Community House on Broadway to connect households who are experiencing homelessness or who are at risk of becoming homeless with the most appropriate community resources, housing options, and needed support services. This agreement is not to exceed $53,568.00 for the period January 1, 2023 through December 31, 2023. -------------------------------------------------------------------------------------------------------- 2-14-23 Agreement approval with WSDOT for spot cleaning of the Toutle River Bridge on Old Pacific Highway where it crosses the Toutle River. The total cost of the cleaning is estimated to be $28,472.40. -------------------------------------------------------------------------------------------------------- Completion Letter approval with Quigg Bros., Inc. for the Tower Road Temporary Bridge project. --------------------------------------------------------------------------------------------------------- Agreement approval with Nicole Tideman, of Walstead Mertsching PS, to provide services to the County, as Special Deputy Prosecuting Attorney. 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------- Resolution Rescinding Resolution No. 17-032 dated April 11, 2017 and Approving Resolution Adopting Cowlitz County Title VI Plan. --------------------------------------------------------------------------------------------------------- Agreement approval with CHR Creative provide information technology management and technology administration services on a month-to-month basis. The total amount of $10,025.00 per month with a 10% contingency allowance to accommodate unforeseen developments. --------------------------------------------------------------------------------------------------------- Agreement Amendment No. 21-050 (1) with WA State Department of Ecology to provide funding for investigating solid waste complaints and education and outreach to prevent solid waste violations. The period of performance for this agreement is July 1, 2021 through June 30, 2023. The Amendment will decrease the contract award in anticipation of unspent funds and total eligible costs. The agreement scope of work remains the same. --------------------------------------------------------------------------------------------------------- 2-21-23 Certification approval for the Certification of the 2023 Road Levy and Estimated Revenue Produced, and the Digital Submittal Certification signed by the County Engineer --------------------------------------------------------------------------------------------------------- Agreement approval with Environmental Science Associates to perform environmental services for various Public Works projects. The total amount will not exceed $100,000. --------------------------------------------------------------------------------------------------------- Memorandum of Understanding approval between Cowlitz County and Local 334 for a County Mechanic Training program for ASE Mechanics. --------------------------------------------------------------------------------------------------------- Amended 2023 approval for the Consolidated Diking Improvement District No. 1 - Amended February 14, 2023. --------------------------------------------------------------------------------------------------------- Bid Award to World Wide Technology for the replacement of the existing Avaya telecommunications system with a Voice over Internet Protocol (VoIP) system. Total cost is $538,273.45. --------------------------------------------------------------------------------------------------------- Contract #23-011 approval with the Washington State Department of Commerce for a Community Development Block Grant (CDBG) Program Public Services Grant for public services through Lower Columbia Community Action Program to low- and moderate- income persons in Cowlitz and Wahkiakum counties. This grant will assist the Meals on Wheels program. --------------------------------------------------------------------------------------------------------- Contract #23-012 approval with Lower Columbia Community Action Program as a result of the County receiving funding from the Department of Commerce CDBG Public Services Grant to assist low- and moderate-income people in Cowlitz and Wahkiakum counties for the Meals on Wheels program. 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------- Agreement Amendment No. 21-050 (1) approval with WA State Department of Ecology to provide funding for investigating solid waste complaints and education and outreach to prevent solid waste violations. The period of performance for this agreement is July 1, 2021 through June 30, 2023. The Amendment will decrease the contract award in anticipation of unspent funds and total eligible costs. The agreement scope of work remains the same. 2-28-23 ------------------------------------------------------------------------------------------------------ Contract Change Order No. 3 approval with Columbia River Contractors, Inc. for the 2021 Unit Price Guardrail Installation and Repair Project to repair guardrails and terminals damaged in additional vehicle accidents. Total increase will be $22,000.00 for a total of $410,616.59. --------------------------------------------------------------------------------------------------------- Bid Award to Battery Power Solutions for the replacement and installation of approximately 108 batteries in the Uninterruptible Power Supply (UPS) system at the Cowlitz County Hall of Justice. Total cost is $30,611.73 including tax. -------------------------------------------------------------------------------------------------------- Bid Award to Transblue for construction of two trap houses and two firing pads at the Cowlitz Public Shooting Range. Total cost is $97,290.00 including tax. -------------------------------------------------------------------------------------------------------- Bid Award to Collins Architectural Group for the purpose of selecting a firm to conduct a wide range of professional architecture and engineering services on upcoming County projects. -------------------------------------------------------------------------------------------------------------------- 3-07-23 Bid Award to Sunrise Oilfield Supply for the purchase of High Density Polyethylene Pipe for the Headquarters Landfill. Total cost is $44,359.70 including Washington State sales tax. --------------------------------------------------------------------------------------------------------- Change Order #1 approval with Northwest Controls, for the rental of a temporary chiller for the Hall of Justice (HOJ). The increase amount is $24,566.35. The total amount is $181,067.22, including Washington State Sales Tax. --------------------------------------------------------------------------------------------------------- Warranty Deed acceptance from Kellie Klockner and Scott Deal for the acquisition of approximately 2,185 square feet of real property to accommodate the culvert replacement at Ostrander and McGeary Road. --------------------------------------------------------------------------------------------------------- Warranty Deed acceptance from Kaleb Barnum and Casey Peak for the acquisition of 821 square feet of real property to accommodate the culvert replacement at Ostrander and McGeary Road. --------------------------------------------------------------------------------------------------------- 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ Mitigation Credit Buy/Sell Agreement approval with Coweeman River Mitigation Bank (CRMB) for the purchase of mitigation credits required for the Kalama River Road Culvert Replacement Project at milepost 2.37. The cost of the 0.009 mitigation credits is $2,385. --------------------------------------------------------------------------------------------------------- Subrecipient Agreement approval with Beacon Hill Water & Sewer District to use ARPA funding to assist in the upgrade of a sewer force main in the Beacon Hill Water and Sewer District. --------------------------------------------------------------------------------------------------------- Interlocal Agreement approval with the Public Utility District No. 1 of Cowlitz County, Washington (PUD) for the relocation of the PUD’s electrical power facilities for the County’s Ostrander Road Culvert Replacement Project. The County’s reimbursement to the PUD shall not exceed $25,000.00. --------------------------------------------------------------------------------------------------------- 3-14-2023 Bid Award approval to Battery Power Solutions for the replacement of the Uninterruptible Power Supply (UPS) system batteries at the Cowlitz County Hall of Justice. Total cost is $30,611.73 including tax. --------------------------------------------------------------------------------------------------------- Amended Agreement No. One approval with the Emergency Support Shelter to add $50,000 additional match funding to support Shelter operations for individuals fleeing violence and abuse. --------------------------------------------------------------------------------------------------------- Agreement Amendment No. 1 approval with Herrera Environmental Consultants, Inc. for engineering consultant services. The total is not to exceed by $150,000 for a total of $400,000. --------------------------------------------------------------------------------------------------------- Completion Letter approval with Columbia River Contractors, Inc., for the 2021 Unit Price Guardrail Installation and repair project. --------------------------------------------------------------------------------------------------------- Contract Change Order No. 1 approval to Pacific Tech Construction, Inc for the Sheriff's Office Transaction Window for the added electrical circuits and network drops for the printers and copiers at their new location. The increase is $6,630.00 to $7,167.04 for a total amount of $56,330.89. --------------------------------------------------------------------------------------------------------- Agreement approval with Mark Scheibmeir to serve as the Cowlitz County Hearing Examiner for variety of land use, health, and other permit and appeal hearings. Total cost is not to exceed $20,000 per year. --------------------------------------------------------------------------------------------------------- 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ Bid Award approval to Accurate Electric Unlimited for security system support, repair, and quarterly preventative maintenance services at the Cowlitz County Juvenile Detention Center. Total amount for the first year is not to exceed $14,524.65 including tax, 2024 - $14,785.57, 2025 - $15,133.46, 2026 - $15,481.36. -------------------------------------------------------------------------------------------------------- 3-21-2023 Agreement Amendment approval with Summit Food Services to provide food services to the jail. The pricing will remain the same which is based on the average daily jail population. --------------------------------------------------------------------------------------------------------- Associate Development Organization (ADO) Certification/Designation Form designating Cowlitz County Economic Development Council as the ADO to coordinate economic development services for the County under contract with WA State Department of Commerce consistent with statutory requirements for the 2023-2025 biennium. --------------------------------------------------------------------------------------------------------- Interagency Agreement approval with Cowlitz County Emergency Medical Services District No. 1 and the Office of the Washington State Auditor to provide the requirements and authorization for the Agency to exchange confidential information. --------------------------------------------------------------------------------------------------------- Prospectus and Local Agency Agreement approval with Washington State Department of Transportation (WSDOT) for the Erick Creek Passage project. --------------------------------------------------------------------------------------------------------- Bid Award approval to Transblue for the construction of two trap houses and two firing pads. Total cost is $97,020.00 including Washington State sales tax. -------------------------------------------------------------------------------------------------------- Proposal approval with True Point Solutions for Accela software ongoing maintenance and support. --------------------------------------------------------------------------------------------------------- Personal Services Agreement with CFM Strategic Communications, Inc. to provide tailored federal lobbying services for Cowlitz County for matters pertaining to Mt. St. Helens, assistance with Washington D.C. visits by Cowlitz County officials and limited federal grant support. Total amount is $81,000.00 annually. --------------------------------------------------------------------------------------------------------- 3-28-2023 Local Agency Standard Consultant Supplemental Agreement No. 1 approval with Parametrix, Inc. for General Civil Engineering Services to extend the term to December 31, 2024 and increasing the maximum amount payable from $200,000 to $500,000. --------------------------------------------------------------------------------------------------------- Local Agency Standard Consultant Supplemental Agreement No. 1 approval with PBS Engineering and Environmental, Inc. for General Civil Engineering Services to extend the 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ term of the original agreement to December 31, 2024 and increasing the maximum amount payable from $200,000 to $500,000. --------------------------------------------------------------------------------------------------------- 2022 Annual Certification and Digital Submittal Certification execution approval for the County Road Administration Board (CRAB) for the Annual Construction Report for 2022, the County Arterial Preservation Report for 2022, Fish Passage Barrier Removal Certification and the Maintenance Management Certification for 2022. --------------------------------------------------------------------------------------------------------- 4-04-2023 Professional Service Agreement Amendment approval with Maul Foster Alongi, Inc. for comprehensive engineering services to extend the term of the original agreement to December 31, 2023, with no increase to the not to exceed amount. --------------------------------------------------------------------------------------------------------- The Facilities Maintenance Department recommends that the Board of County Commissioners approve the accounting correction for the Temporary Chiller Rental/Installation in the amount of $1,840.78, this includes Washington State Sales Tax. --------------------------------------------------------------------------------------------------------- Washington State Allocation Agreement approval to govern the allocation of funds paid by certain settling opioid manufacturers and pharmacies in connection with the resolution of any and all claims by the State of Washington and the counties, cities, and towns in Washington State. --------------------------------------------------------------------------------------------------------- 4-11-2023 Project Review Reimbursable Agreement approval with Washington State Department of Transportation (WSDOT) to install radar signal detection on Lexington Bridge Drive and abandon the traffic detection loops in the pavement. The estimated cost of the agreement is $39,000, with a maximum cost increase of 25% allowed by the agreement. --------------------------------------------------------------------------------------------------------- Bid award approval to NW Linings & Geotexile Products for the purchase of 28-100 ft X200 ft. Scrim Reinforced Polyethylene Geomembranes. The total cost is $117,855.24, including Washington State Sales Tax. --------------------------------------------------------------------------------------------------------- Bid award approval to C&R Homes and Construction for the Health & Human Services Building Roof Replacement. Total cost is $329,855.26 including tax. --------------------------------------------------------------------------------------------------------- Interagency Agreement Contract K3090 modification approval with the Washington State Department of Agriculture (WSDA) to add $1,500 in additional funds and adds eggleaf spurge, giant hogweed, false brome, and new milk thistle sites, all Class A listed noxious weeds, to the list of targeted species. --------------------------------------------------------------------------------------------------------- 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ Interagency Agreement 17-SA-11060300-012 modification number 6 approval with the U.S. Forest Service, Gifford Pinchot National Forest (GP) to provide additional grant funding in the amount of $40,000.00 for Invasive Plant Treatments within Mount St. Helens National Volcanic Monument. The period of performance is extended to January 31, 2027. ------------------------------------------------------------------------------------------------------------ 4-18-2023 Call for Bid approval for May 2, 2023 at 11:00 a.m. for road surfacing materials to be used by Public Works for the period of May 1, 2023 through April 30, 2024. --------------------------------------------------------------------------------------------------------- Call for Bid approval for May 2, 2023 at 11:00 a.m. for asphalt materials to be used by Public Works for the period of May 1, 2023 through April 30, 2024. --------------------------------------------------------------------------------------------------------- Public Assistance Grant Agreement and the Designation of Application's Agent Resolution approval for reimbursement of expenditures for the January 2022 storm event to include debris removal from county roads, emergency leachate pumping and repairs to damage on Italian Creek Road, Bates Road, Butte Hill Road and PH10 and allowing Susan Eugenis, County Engineer or her alternate, to sign for the Board for the execution of contracts, completion of projects, request payments and prepare required documentation for funding requirements. --------------------------------------------------------------------------------------------------------- Completion letter approval to Pacific Tech Construction, Inc for the completion of the Sheriff’s Office Transaction Window Project in the Hall of Justice Building, Project #2022-0040-01. --------------------------------------------------------------------------------------------------------- Invoice No. NCPL2023-08 dated 4/1/2023 from Washington State Association of Counties (WSAC) for Special Assessment supporting the National Center for Public Lands Counties. The assessment is calculated based on one percent of your allocation of Local Assistance and Tribal Consistency Funds. The Total amount is $2,024.00. --------------------------------------------------------------------------------------------------------- 4-25-2023 Completion Letter approval to General Mechanical Inc. for the Hall of Justice Valve Replacement Project. The total cost is $90,195.21 including Washington State sales tax. --------------------------------------------------------------------------------------------------------- Bid Award approval to Longview Auto and Tire for labor, parts, equipment, and materials necessary for overflow maintenance and repair services for County fleet vehicles. Total amount not to exceed $150,000.00 for the initial duration of one calendar year, with the option to extend for four additional one-year periods. --------------------------------------------------------------------------------------------------------- Bid Award approval to Apex Mechanical for replacement of boilers at both the Cowlitz County Administration and Annex buildings. Total cost of $300,796.00 including tax. --------------------------------------------------------------------------------------------------------- 2023 CONTRACT FILE DATE FOR AND WITH WHOM ------------------------------------------------------------------------------------------------------------------------------------------ Bid Award approval to Worldwide Technology for the replacement of the existing Avaya telecommunications. Total cost is $647,511.19. --------------------------------------------------------------------------------------------------------- Agreement approval with the Cowlitz County Humane Society for animal control, shelter, and welfare for the initial term of January 1, 2023 through December 31, 2023 unless otherwise renewed or terminated by either party upon 30 days written notice. Compensation for the first year of the Agreement shall be $363,361.85; payments will be made quarterly. ---------------------------------------------------------------------------------------------------------