Contract - 06-27-2023 - 12876 - Contract Award Headquarters Landfill Advanced Electrical Technologies AS-12876 Motion Items 9.
BOCC Agenda
Meeting Date: 06/27/2023
Contract Award: Headquarters Landfill On-Call Electrical Services #2023-0026-01
Submitted For: Shawn Roewe Submitted By: Ashley Claussen
Department: Public Works
Information
Subject and Summary Statement
On May 10, 2023, the Purchasing Department requested bids from companies listed on MRSC Rosters
for as-needed electrical services at the Headquarters Landfill. Services will include troubleshooting,
diagnostics, repair/replacement, maintenance, inspections, and other support services as required. On
June 1, 2023, four bids were received as outlined on the attached bid tabulation, with Advanced
Electrical Technologies providing the lowest responsive bid.
An agreement is requested in an amount not to exceed $150,000.00 for the initial duration of one
calendar year, with the option to extend for one additional year. Services will be provided on an
as-needed basis and there is no guarantee of quantity, frequency, or value for any given year.
Will Staff Attend - NAME OF STAFF
Yes - Shawn Roewe.
Department Recommendation
Staff recommends that the Board move to award an agreement in the amount of$150,000.00 for
on-call electrical services to the lowest responsive bidder, Advanced Electrical Technologies (AET).
Attachments
Bid Tabulation
Form Review
Inbox Reviewed By Date
Mike Moss,Public Works Mike Moss 06/13/2023 05:09 PM
Form Started By:Ashley Claussen Started On:06/13/2023 12:24 PM
Final Approval Date:06/21/2023
AS-12876 Motion Items 9.
BOCC Agenda
Meeting Date: 06/27/2023
Contract Award: Headquarters Landfill On-Call Electrical Services #2023-0026-01
Submitted For: Shawn Roewe Submitted By: Ashley Claussen
Department: Public Works
Information
Subject and Summary Statement
On May 10, 2023, the Purchasing Department requested bids from companies listed on MRSC Rosters
for as-needed electrical services at the Headquarters Landfill. Services will include troubleshooting,
diagnostics, repair/replacement, maintenance, inspections, and other support services as required. On
June 1, 2023, four bids were received as outlined on the attached bid tabulation, with Advanced
Electrical Technologies providing the lowest responsive bid.
An agreement is requested in an amount not to exceed $150,000.00 for the initial duration of one
calendar year, with the option to extend for one additional year. Services will be provided on an
as-needed basis and there is no guarantee of quantity, frequency, or value for any given year.
Will Staff Attend - NAME OF STAFF
Yes - Shawn Roewe.
Department Recommendation
Staff recommends that the Board move to award an agreement in the amount of$150,000.00 for
on-call electrical service to the lowest responsive bidder, Advanced Electrical Technologies (AET).
Approved: Z11 Z
BOARD OF COUN Y C MMISSIONERS
OF COWLITZ COUNTY WASHINGTON
Richard R. Dahl, Chairman
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Attachments
Bid Tabulation
Form Review
Inbox Reviewed By Date
Mike Moss,Public Works Mike Moss 06/13/2023 05:09 PM
Form Started By:Ashley Claussen Started On:06/13/2023 12:24 PM
HQLF On-Call Electrical Services
Project #2023-0026-01 Contractor
Bids Due June 1, 2023
AET* Hamer JH Kelly Corr
Item Description Qty Unit Bid Price Bid Price Bid Price Bid Price
No.
Labor—Regular
1 Labor Rate per Hour by Licensed Electrician 1 HR 125.00 120.39 150.00
2 Labor Rate per Hour by Certified Apprentice 1 HR 105.00 105.08 120.00
3 Other(Listed Wage Classification(s) intended to be 1 HR No bid 139.29 120.00
utilized on this contract)
Other Unidentified Labor(if other labor classifications become
4 necessary to complete this work). Indicate the% over prevailing 30% No bid 15%
wage rate to be charged
Multiple prices,
Comments: not provided on
bid forms
Labor—After Hours,Holidays, Overtime
5 After normal business hours,holidays & overtime 1 HR 187.50 186.50 193.00
by Licensed Electrician
6 After normal business hours,holidays &overtime 1 HR 157.50 161.27 163.00
by Certified Apprentice
7 Other(Listed Wage Classification(s) intended to be 1 HR No bid 218.62 163.00
utilized on this contract
Other Unidentified Labor(if other labor classifications become
8 necessary to complete this work). Indicate the % over prevailing 30% No bid % 15%
wage rate to be charged
Multiple prices,
Comments: not provided on
bid forms
Labor—Emergency
9 Labor Rate per Hour for emergency call out by 1 HR 187.50 186.50 193.00
Licensed Electrician
10 Labor Rate per Hour for emergency call out by 1 HR 157.50 161.27 163.00
Certified A1212rentice
11 Other(Listed Wage Classification(s) intended to be 1 HR No Bid 218.62 163.00
utilized on this contract
Other Unidentified Labor(if other labor classifications become
12 necessary to complete this work). Indicate the% over prevailing 30% No bid % 15%
wage rate to be charged
Multiple prices,
Comments: not provided on
bid forms
Parts and Materials
13-a Parts and Materials Cost Plus(+) 1 EA 15% 20% 15%
13-b (Or) Parts and Materials List Minus(-) 1 EA No Bid No Bid No Bid
13-c (Or) Parts and Materials Other: No Bid No Bid No Bid
Items not listed; list discount offered off list prices for any other
14 items not specifically listed cost+15% No bid 15%
Submission Requirements
15 Contractor Identification Section Yes Yes Yes Yes
16 Receipt of Addenda Yes No Yes No
17 Compliance Certifications Yes Yes Yes Yes
18 Pricing Submitted on County-provided Bid Form Yes Yes No Yes
19 Responsibility Criteria Yesi Yes Yes Yes
20 Representations and Certifications Yes Yesi Yesi Yes