Contract - 09-12-2023 - 13029 - Microsoft Enterprise Agreement - Year 1 License Renewal AS-13029 Consent A. 2.
BOCC Agenda
Meeting Date: 09/12/2023
Microsoft Enterprise Agreement - Year 1 License Renewal
Submitted For:Kim Hort Submitted By:Kim Hort
Department: Information Technology
Information
Subject and Summary Statement
During a public meeting on August 21, 2023, the Board of County Commissioners agreed to renew the Microsoft
Enterprise Agreement under the conditions that no new modules or licensing expansions will be added.The
software licensing under these terms will cost$340,521.81 per year and includes WA State sales tax. The three-
year licensing cost totals $1,021,565.44 and includes WA State sales tax.
The County is leveraging cost savings for Microsoft Enterprise user licenses through the State of Washington
NASPO Software Contract#14922-03. This program locks in license pricing for the term of the three-year
contract and the County will partner with Insight Public Sector Inc., a Washington State Department of Enterprise
Services awarded software licensing reseller.
Will Staff Attend - NAME OF STAFF
Yes - Kim Hort
Department Recommendation
The Information Technology Department recommends that the Board of Cowltiz County Commissioners move to
approve and authorize the execution of the Microsoft Enterprise Software Agreement renewal as presented in
association with the State of Washington NASPO Software Contract#14922-03.
Fiscal Impact
Expenditure Required $: 340,521.81
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds -What Dept ? :50201-490100
Grant Y-N: N
Attachments
Insight Microsoft EA Licensing Renewal
Form Review
Form Started By: Kim Hort Started On: 09/05/2023 02:28 PM
9/6/23, 10:50 AM Print Agenda Summary
AS-13029 Consent
BOCC Agenda
Meeting Date: 09/12/2023
Microsoft Enterprise Agreement -Year 1 License Renewal
Submitted For:Kim Hort Submitted By: Kim Hort
Department: Information Technology
Information
Subject and Summary Statement
During a public meeting on August 21, 2023, the Board of County Commissioners agreed to renew the Microsoft
Enterprise Agreement under the conditions that no new modules or licensing expansions will be added.The software
licensing under these terms will cost$340,521.81 per year and includes WA State sales tax. The three-year licensing
cost totals $1,021,565.44 and includes WA State sales tax.
The County is leveraging cost savings for Microsoft Enterprise user licenses through the State of Washington NASPO
Software Contract#14922-03. This program locks in license pricing for the term of the three-year contract and the
County will partner with Insight Public Sector Inc., a Washington State Department of Enterprise Services awarded
software licensing reseller.
Will Staff Attend - NAME OF STAFF
Yes - Kim Hort
Department Recommendation
The Information Technology Department recommends that the Board of Cowltiz County Commissioners move to
approve and authorize the execution of the Microsoft Enterprise Software Agreement renewal as presented in
association with the State of Washington NASPO Software Contract#14922-03.
Approved:
BOARD OF COUN Y COMMISSIONERS
OF COWLITZ COUNTY, WASHINGTON
Dennis Weber, Commissioner
Ate- N 6'! -.� ��
a
Arne Mortensen, Commission r �� owura
07 COUNT �
Rick Dahl, Ch irman O� WASING-10"
Attest:
Clerk of th B r
Fiscal Impact
Expenditure Required $: 340,521.81
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds -What Dept ? :50201-490100
Grant Y-N: N
Attachments
https://destinyhosted.com/frsv5/publish/print_ag_memo.cfm?seq=13029&rev_num=0&form=AG_MEMO&reloaded=true 1/2
AI - 9/6/2023 Page 1 of 1
InsightTP
Cowlitz County PRELIMINARY
Quotation: 0623-Cowlitz CountyVl-MSEA-DSG Subscription Start Date: 9/1/2023
Date: June 26,2023 Subscription End Date: #######
Enrollment: NEW
Contract: CTR060025/14922-03
Part Number Item Name Program Offering Level Purchase Purchase Period Pool Product T Product
9 9 Unit YPe Family Quantity Unit Price Extended Price
Aditwtw P""la r
9EN-00198 System Center Standard Core ALng SA 2L Enterprise 6_ Additional Product 0 1 Year(s) Added it Signing Servers Software Assurance System Ceni 8 $ 18.10 $ 144.$0
77D-00111 __Visual Studio Pro MSDN ALng SA _ Enterprise 6 Additional Product D 1 Year(s) Added at Signing Applications Software Assurance Visual Studi- 4_$ 309.00 $ 1,236.D0
Annual Subtotal: $ 1,38D.80
Year One: 12 Months
Part Number Item Name Program Offers Level Purchase Purchase Period Pool Product Type Product
9 Unit YP Family Quantity Term Price Extended Price
eft Pake Predaeta
AAD-34700 M365 G3 Unified FSA GCC Sub Per User -Enterprise 6 Enterprlra D 1 Month(s) Nom-Specific ,Servers Monthly Subscriptions-VolumeLicense M365 G3 Un 645 s3n.30 S 212,398,50
AAD-34704 M365 G3 Unified FUSL GCC Sub Per User -Enterprise 6 Enrerpri". O 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G3 Un 155 S387.38 S 60,043.90
Ad"Onai Preduets
-GLN-00001 Defender 0365 P2 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s) 'Non-Specific Servers Monthly Subscriptions-VolumeLicense Dalertaer O- 800 S45.73 S 36,584,00
AAD-63092 M365 F3 Unified GCC Sub Per User Enterprise 6 Additional Product ❑ 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 F3 Un 7 S83.52 S 584.64
V7U-00026 Mobile Asset Mgmt ALng Sub NA,Routing Per Asset Add-on Enterprise 6 Additional Product D 1 Month(s) Non-Specific ',Servers Monthly Subscriptions-VolumeLicense Mobile Asset 151 $6.97 S 1,052.47_
V7U-00008 Mobile Asset Mgmt ALng Sub Platform Services Enterprise 6 Additional_Product D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense Mobile ASSet 1 Si,151.66 s 1,161.66
7MS-00001 Project P3 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)__Nan-Specific Servers_ Monthly Subscriptions-VolumeLicense Project 93 G 3 5274.40 $ 823.20
NYH-00001 Teams AC with Dial Out US/CA GCC Sub Add-on Enterprise 6 Additional Product D 1 Month(s) Non-Specific Servers Monthly Subscriptions-VolumeLicense Teams AC w 807 50.00 S -
P3U-00001 Visio P2 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s) Non-Specific Applications Monthly Subscriptions-VolumeLicense Vino P2 GC( 5 s137.20 5 686.00
12 Month Subtotal: $ 313,334.37
Year One Total: $ 314,715.17
Year Two Total: $ 314,715.17
Year Three Total: $ 314,715.17
3 Year Grand Total: $ 944,145.51
Confidential. AS IS Thank you for the opportunity to quote.