Contract - 01-03-2017 - 8495 - Detention Services Contract Amendment/Extension with Clatsop County.AS-8495 Motion Items 50
BOCC Agenda
Meeting Date : 01 /03/2017
Detention Services Contract Amendment/Extension with Clatsop County
Submitted For: Chad Connors, Juvenile Submitted By : Randi Gosselin , Juvenile
Department: Juvenile
Information
Subject and Summary Statement
Cowlitz County Juvenile Detention currently contracts with Clatsop County, Oregon , to provide detention
bed space for youth under the jurisdiction of Clatsop County Juvenile Services . This Amendment seeks to
extend the conditions of the existing contract, while adjusting the following terms :
From January 1 , 2017 , through December 31 , 2017 , Clatsop County will pay $ 137 per bed day for an
average of two beds per day for a total of 730 annual bed days , equaling a monthly payment of $8 , 334 .
Any bed days incurred in excess of 730 in the year will be paid at the rate of $ 137 per each additional bed
day.
From January 1 , 2018 , through December 31 , 2018 , Clatsop County will pay $144 . 00 per bed day for an
average of two beds per day for a total of 730 annual bed days , equaling a monthly payment of $8 , 760 .
Any bed days incurred in excess of 730 in the year will be paid at the rate of $ 144 per each additional bed
day.
Will Staff Attend Y / N
N
Department Recommendation
The Department recommends that the Board of Commissioners approve Amendment No. 2 to the
Contract with Clatsop County , Oregon .
Fiscal Impact
Expenditure Required $ :0
Budget Sufficient Y-N :Y
Amendment Required Y-N : N
Source of Funds - Fund/Dept. : 00199 114100
Grant Y-N :
Attachments
Clatsop Co Ext 2 2017-2018
Form Review
Inbox Reviewed By Date
Chad Connors Chad Connors 12/28/2016 09:53 AM
Doug Jensen Doug Jensen 12/28/2016 02:40 PM
Claire Hauge, Financial Management
Clerk of the Board
AMENDMENT NO. 2 to
Cowlitz County Juvenile Services Agreement
with CLATSOP COUNTY
1 .This Amendment No. 2 to Agreement is between Cowlitz County, Washington ,
COWLITZ") , and Clatsop County, Oregon , ("CLATSOP") shall take effect and be in force
on the below stated date of authorization as agreed to by COWLTIZ and CLATSOP.
2 .COWLTIZ AND CLATSOP have entered into an Agreement for juvenile services, to wit:
AGREEMENT FOR DETENTION OF CLATSOP COUNTY JUVENILES IN THE COWLITZ
COUNTY JUVENILE DETENTION FACILITY, approved and executed by the Cowlitz Board
of County Commissioners on December 10 , 2013 , which agreement will expire on
December 31 , 2016.
3.CLATSOP is now in need of continuing or modifying the Agreement with COWLTIZ under
the original AGREEMENT FOR DETENTION OF CLATSOP COUNTY JUVENILES IN THE
COWLITZ COUNTY JUVENILE DETENTION FACILITY, as set forth below in section 4, and
COWLITZ is amendable to this amendment in providing services to CLATSOP , under the
same terms and conditions of the original Agreement.
4.Both COWLTIZ and CLATSOP agree to modify the original Agreement as in the parties'
best interests and in furtherance of the purposes and intent of said Amendment, as below:
a .Extending the term of the Agreement under section B. 1 . b of the original Agreement
through December 31 , 2018.
b.Section H1 of the original agreement shall be modified to read as follows:
From January 1 , 2017 through December 31 , 2017 , CLATSOP COUNTY will pay
137. 00 per bed day for an average of 2.0 beds per day and for a total of (730)
bed day during an annual term of this Agreement, equaling a monthly amount of
8 , 334 . 00, during the period of January 1 , 2017 through December 31 , 2017 .
From January 1 , 2018 through December 31 , 2018 , CLATSOP COUNTY will pay
144. 00 per bed day for an average of 2 . 0 beds per day and for a total of (730)
bed days during an annual term of this Agreement, equaling a monthly amount of
8 , 760. 00, during the period of January 1 , 2018 through December 31 , 2018 .
i
c. Section H2 of the original agreement shall be modified to read as follows :
From January 1 , 2017 through December 31 , 2017 , any bed days incurred by
CLATSOP COUNTY in excess of (730) bed days during any annual term will be
paid at the rate of $ 137.00 per each additional bed day.
From January 1 , 2018 through December 31 , 2018, any bed days incurred by
CLATSOP COUNTY in excess of (730) bed days during an annual term will be
paid at the rate of $144. 00 per each additional bed day.i
d .Section I of the original agreement shall be modified to read as follows:
During the period from January 1 , 2017 through December 31 , 2017, COWLITZ
COUNTY agrees to bill CLATSOP COUNTY every month by the 15 of the
month following the billed period for all services pursuant to this agreement at the s
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Page 1 of 1 Amendment No. 2 - AGREEMENT FOR DETENTION OF CLATSOP COUNTY JUVENILES IN THE COWLITZ
COUNTY JUVENILE DETENTION FACILITY
rate of$8,334.00, plus any costs as set forth herein. All shall be paid within thirty
30) days of billing.
During the period from January 1, 2018 through December 31, 2018, COWLITZ
COUNTY agrees to bill CLATSOP COUNTY every month by the 15th of each
month following the billed period for all services pursuant to this agreement at the
rate of$8,760.00, plus any costs as set forth herein. All shall be paid within thirty
30) days of billing.
5. Except as provided above in this Amendment No. 2, all terms, conditions, duties, obligations
and provisions of the original Agreement and any prior Amendment(s) shall remain in full
force and effect.
The parties hereto have executed this agreement on this ' `{ day of 2017 and
each signatory to this Amendment No. 2 warrants that he/she is duly authorized and executes
this Amendment for and on behalf"of the below-inscribed parties hereto.
CLATS N , O EGON: BOARD OF COUNTY COMMISSIONERS
OF COWLITZ COUNTY, WASHINGTON
By: 000
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authorized by law to n for CLATSO
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CLATSOP C UNTY COUNSEL
APPROV AS TO FORM:
BY:
CONTRACT AMENDMENT FORM HAS BEEN
APPROVED BY COWLD7 PROSECUTING ATTYS
OFFICE—CIVIL SECTION j
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Page 1 of 2 Amendment No.2-AGREEMENT FOR DETENTION OF CLATSOP COUNTY JUVENILES IN THE COWLITZ
COUNTYJUVENILE DETENTION FACILITY i