Contract - 08-15-2017 - 8922 - Small Works Roster Contract Award -Western Washington Construction.AS -8922 Motion Items 11.
BOCC Agenda
Meeting Date: 08/15/2017
Small Works Roster Contract Award - Western Washington Construction
Submitted For: Matt Hanson, Purchasing Services
Submitted By: Matt Hanson, Purchasing Services
Department: Purchasing Services
Information
Subject and Summary Statement
The Cowlitz County Public Works Fleet shop requires a new roof to be installed. Using the Small Works
Roster, quotes were solicited. Three quotes were received. The lowest responsive quote came from
Western Washington Construction from Aberdeen Washington at $34,213.65 including WA sales tax.
Will Staff Attend Y / N
Yes, the Purchasing Manager will attend.
Department Recommendation
Purchasing Manager recommends approval of the contract with Western Washington Construction.
WWC quote
PT Quote
WG quote
contract signed
Inbox
Matt Hanson (Originator)
Dana Gigler
Matt Hanson (Originator)
Clerk of the Board
Form Started By: Matt Hanson
Final Approval Date: 08/11/2017
Attachments
Form Review
Reviewed By Date
Matt Hanson 08/10/2017 03:01 PM
Dana Gigler 08/10/2017 04:40 PM
Matt Hanson 08/11 /201701:01 PM
Tiffany Ostreim 08/11/2017 01:02 PM
Started On: 0810 3/201 7 02:05 PM
ATTACKMENT G
CONTRACT
r .
SMALL WORKS ROSTER CONSTRUCTION SERVICES AGREEMENT
CONTRACT NUMBER 09 -2016
TITLE:
CONTRACT SUMMARY
Estimated Contract Value: [ $34,213.65 1
Estimated Completion Date: Ninety (60) continuous days after Notice to Proceed
Contract Type: Lump Sum, Cost Not To Exceed; $34,213.65
Contract Administrator: H. Matt Hanson, Purchasing Services Department,
Phone: (360) 577-3032,
Email: h; .uis.- ,nmL tc.cowli t..ua.us
PARTIES
COUNTY:
Cowlitz, County Washington
C/O Cowlitz County Purchasing Services
Department
207 N. 4" Ave RM 100
Kelso WA, 98626
Contract Facilitator: (NAME) H. Matt Hanson, Purchasing Manager, Phone: (360)577 -3032,
Email: t
CONTRACTOR:
Western Washington Construction
PO Box 821
Contact:
Shane
Chapin
Phone:
360)538-
0227
Fax: (360) 537-7022
Email: wwc2007 @comcast.nel:
THIS AGREEMENT made and entered into effect on August t5", 2017 by and between COWLITZ COUNTY, a
political subdivision of the State of Washington having offices for the transaction of business indicated above and hereinafter
referred to as the "County ", and the "Contractor ", named and having offices for the transaction of business indicated above
jointly, hereinafter referred to along with the County as the `Parties ".
WHEREAS, the Board of County Commissioners of Cowlitz County pursuant to the provisions of the Revised Code of
Washington Section 36.32.120(6) has the care of County property and the management of County funds and business; and
WHEREAS, the Board of County Commissioners of Cowlitz County pursuant to the above cited statutory section and
those provisions as set forth in the Revised Code of Washington Section 39.04.155, et seq. did let out for bid the Reroof of the
Cowlitz County Public Works Fleet Shop SWR #05 -2017
WHEREAS, the Purchasing Service Department on behalf of Cowlitz County did on July 7, 2017 open said bid and did
on
July 71, 2017 accept the bid of the Contractor herein as the lowest responsible bidder for Cowlitz County SWR bid # 05 -2017.
NOW, THEREFORE, for and in consideration of the mutual promises set forth herein, the parties hereto do mutually
agree as follows:
ARTICLE 1. COMPENSATION, WORK AND SERVICES
The Contractor for the consideration of Thirty four thousand two hundred and thirteen dollars and sixty five cents
31,650), not including sales tax, for work performed as specified in the "Contract Documents" as enumerated herein below,
shall in strict accordance with all of the provisions therein, perform all work and provide all materials called for by the Small
Works Roster Contract Documents Reroof of the Cowlitz County Public Works Fleet Shop #05 -2017. The County agrees to
pay the Contractor for said work as specified in the "Contract Documents."
ARTICLE 2, CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, all conditions of Cowlitz County Bid No. 05 -2017 and other
documents listed below issued prior to the execution of this Agreement and all modifications and change orders issued
subsequent thereto. These form a contract and all are as fully a part of the contract as if attached to this Agreement or repeated
herein. In the event of a conflict between documents the order of precedence will be the order listed below. An enumeration of
the contract documents is set forth below:
1. Change Orders; and
2. Notice to Proceed; and
3. Notice of Award; and
4. Agreement; and
5. Addenda; and
6. Specifications, Project Conditions and Drawings; and
7. The provisions of Cowlitz County Small Works Roster Bid No. 05 -2017; and
8. The bid proposal of the contractor dated July 701, 2017
ARTICLE 3. RELATIONSHIP OF THE PARTIES
The parties intend that an independent contractor relationship will be created by this Agreement. The County is
interested only in the results to be achieved, and the conduct and control of all services or work will tie solely with the
Contractor. lso agent, employee, servant or otherwise of the Contractor shall be or shall be deemed to be an employee, agent,
servant or otherwise of the County for any purpose, and the employees of the Contractor are not entitled to any of the benefits
that the County provides for County employees. The Contractor will be solely and entirely responsible for its acts and for the
acts of its agents, employees, servants, subcontractors, or otherwise during the performance of his Contract. In the performance
of the services herein contemplated, the Contractor is an independent contractor with the authority to control and direct the
performance and details of the work, the County being interested only in the results obtained; however, the work contemplated
herein must meet the approval of the County pursuant to the provisions of the agreement under which the services and work
were let to the Contractor.
ARTICLE 4. WDEIvINIFICATION
The Contractor is an independent contractor and not the agent or employee of the County. No liability shall attach to
the County for entering into this Contract or because of any act or omission of the Contractor except as expressly provided.
The Contractor agrees to defend, indemnify and hold the County and the County's Consultant(s), when used on the
project, harmless from any and all claims, including but not limited to reasonable attorney fees, demands, losses and liabilities
to or by third parties arising from, resulting from or connected with services performed or to be performed under this contract by
the Contractor, its agents or employees to the fullest extent permitted by law. The Contractor's duty to indemnify the County and
Consultant shall not apply to liability for damages arising out of bodily injury to persons or damage to property caused by or
resulting from the sole negligence of the County or Consultant, their agents or employees. The Contractor's duty to indemnify
the County and Consultant for liability for damages arising out of bodily injury to persons or damage to property caused by or
resulting from the concurrent negligence or (a) the County or Consultant, their agents or employees, and (b) Contractor, its
agents or employees shall apply only to the extent of negligence of the Contractor or its agents or employees. Contractor's duty
to defend, indemnify and hold the County harmless shall include, as to all claims, demands, losses and liability to which it
applies, the County's personnekrelated costs, reasonable attorney's fees, court costs and all other claim - related expenses.
The Contractor's indemnification shalt specifically include all claims for loss liability because of wrongful payments
under the Uniform Cornmercial Code, or other statutory or contractual liens or rights or third parties, including taxes, accrued or
accruing as a result of this contract or work performed or materials furnished directly or indirectly because of this contract.
Contractor further agrees that this duty to indemnify County applies regardless of any provisions in RCW Title 51 to the
contrary, including but not limited to any immunity of Contractor for liability for injuries to Contractor's workers and
employees, and Contractor hereby waives any such immunity for the purpose of this duty to indemnify County.
ARTICLE 5: TERMINATION: Contract(s) resulting from this bid may be terminated, in whole or in part, under the
following conditions: I) by mutual written agreement; 2) by the County for breach by the bidder of any of the obligations or
requirements set forth in the contract documents. The County retains the option to require the bidder to assume liability for any
and all damages, including the excess of re- procuring sinular products or services; 3) for the convenience of the County; or 4)
by the County for non - appropriation of funds.
ARTICLE 6: TERMINATION BY TLIE COUNTY WITHOUT CAUSE: Notwithstanding any other provisions
contained herein, the County, without cause, may terminate the contract between the parties by providing notice to the
Contractor. Upon termination under this section: 1) All remaining obligations of the parties are discharged, but any right based
upon breach or performance occurring prior to termination survives; 2) If the reasonable costs of performance incurred by the
Contractor prior to termination exceed the amount paid by the Comity to the Contractor on the Contract Sum, the County shall
reimburse the Contractor in the amount of such excess; 3) If the amount paid by the County to the Contractor on the Contract
Stmt exceeds the reasonable costs of performance incurred by the Contractor prior to termination, the Contractor shall reimburse
the County in the amount of such excess; 4) Any funds obtained or retained by the Contractor as provided in 2) or 3) of this
paragraph, shall constitute full payment and consideration for the services performed by the Contractor prior to termination.
ARTICLE 7. MAINTENANCE OF RECORDS
The Firm will maintain, for at least three (3) years after completion of this contract, all relevant records pertaining to
this contract. The Firm shall make available to the County or the Washington State Auditor or their duly authorized
representatives, at any time during their normal operating hours, all records, books or pertinent information which the Firm shall
have kept in conjunction with this Agreement and which the County may be required by law to include or make part of its
auditing procedures, an audit trail or which may be required for the purpose of funding the services contracted for herein.
ARTICLE 8. VENUE STIPULATION
This Agreement has and shall be construed as having been made and delivered in the State of Washington, and the laws
of the State of Washington shall be applicable to its construction and enforcement. Any action at law, suit in equity or judicial
proceeding for the enforcement of this Agreement or any provisions hereto shall be instituted only in courts of competent
jurisdiction within Cowlitz County, Washington, unless relocation or commencement elsewhere is required by law.
ARTICLE 9. COMPLIANCE WITH LAWS
The Contractor in the performance of this Agreement agrees to comply with all applicable federal, state and local laws,
ordinances and regulations including but not limited to those pertaining to civil rights. The Contractor may not, without the prior
written approval of the County, assign, sublet or transfer in whole or in part his interest in this Agreement.
ARTICLE 10, INTEGRATION
This Agreement contains all the terms and conditions agreed upon by the Parties. No other understanding, oral or
otherwise regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties. All Parties have
read and understand the above contract and now state that no representations, promises, or agreements not expressed by this
Agreement have been made to induce the other to execute the same.
ARTICLE 1 t. LIQUIDATED DAMAGES
Time is of the essence in the performance of the contract, Because the County finds it impractical to calculate the actual
costs of delays, it has adopted the Liquidated Damage Table in the Attachment to the Bid Documents.
Liquidated damages will not be assessed for any days for which an extension of time is granted. No deduction or
payments of liquidated damages will in any degree, release the Contractor from further obligation and liabilities to complete the
entire work.
ARTICLE 12. RECOVERY OF FUNDS
Whenever, under the contract, any sum of money shall be recoverable from or payable by the Contractor to Cowlitz
County the same amount may be deducted from any sum due to the Contractor under the contract or under any other contract
between the contractor and Cowlitz County. The rights of Cowlitz County are in addition and without prejudice to any other right
Cowlitz County may have to claim the amount of any loss or damage suffered by Cowlitz County on account of the acts or
omissions of the Contractor.
ARTICLE 13. ENFORCEMENT COSTS
If any legal action or other proceeding is brought for the enforcement of this Contract, or because of an alleged dispute,
breach, default or misrepresentation in connection with any provisions of this Contract, the successful or prevailing party or parties
shall be entitled to recover reasonable attorney's fees, court costs, and all expenses (including taxes) even if not taxable as court
costs (including, without limitation, all such fees, costs, and expenses incident to appeals), incurred in that action or proceeding,
in addition to any other relief to which such party or parties may be entitled.
ARTICLE 14. ANTI - KICKBACK
No officer or employee of the County, having the power or duty to perform an official act or action related to this
Agreement, shalt have or acquire any interest in this agreement, or have solicited, accepted or granted a present or future gift,
favor, service, or other thing of value from or to any person involved in this Agreement.
ARTICLE 15. WAIVER
No officer, employee, agent or otherwise of the COUNTY has the power, right or authority to waive any of the
conditions or provisions to this Agreement, No waiver of any breach of this Agreement shall be held to be a waiver of any other
or subsequent breach. All remedies afforded in this Agreement or at law shall be taken and construed as cumulative, that s, in
addition to every other remedy provided herein or by law. Failure of the COUNTY to enforce at any time any of the provisions
of this Agreement or to require at any time performance by CONTRACTOR of any provision hereof, shall in no way be
construed to be a waiver of such provisions, nor in any way affect the validity of this Agreement or any part hereof, or the right
of the COUNTY to hereafter enforce each and every such provision.
ARTICLE 16. EXECUTION
The PARTIES warrant that the officers /individuals executing below have been duly authorized to act for and on behalf
of the Party for purposes of confirming this Agreement.
ARTICLE t7. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall
be an original, but such counterparts shall together constitute but one and the same.
ARTICLE 18. THIRD PARTY BENEFICIARIES
This Agreement is intended for the benefit of the COUNTY and CONTRATOR and not for the benefit of any third
parties.
ARTICLE 19. SURVIVAL
Without being exclusive, the Article for Indemnification and the Article for Venue Stipulation of this Agreement shall
survive any termination, expiration or determination of invalidity of this Agreement in whole or in part. Any other Articles of
this Agreement which, by their sense and context, are intended to survive shall also survive.
IN WITNESS WHEREOF, the said Contractor has executed this instrument, and the said Board of County
Commissioners pursuant to resolution duly adopted, has caused this instrument to be executed by and in the name of said Board
on the day and year set forth herein.
ATTEST:
f
Tiffany rei , Clerk of the Board
dated
Notary for contractor's signature)
STATE OF id sv i a,
ss
Countyof(2 , -c ys Arc-bai )
BOARD OF COUNTY COMMISSIONERS
OF COWLITL, COUNTY, WASHINGTON
Dennis P. Weber, Commissioner
Arne Mortensen, Commissioner
CONTRACTOR / /
By. -
y —
Title:
type of authority, e.g. officer, trustee, etc.)
I certify that I know or have satisfactory evidence that
name of person)
is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on
oath stated that he/she was authorized to execute the instrument and acknowledged it as the type of authority,
as listed above, of the Contractor to be the free and voluntary act of such parry for the uses and purposes
mentioned in the instrument.
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